TO ALL HFCA MEMBERS NOTICE OF ANNUAL MEETING, ELECTIONS AND VOTING ON EIGHT (8) PROPOSITIONS

 

ANNUAL MEETING

 

The 2026 Annual Membership Meeting of the Hemlock Farms Community Association will be held at

 

10:00 a.m. on Saturday, July 11, 2026, HYBRID at the Conference Center

Via the following link: https://us06web.zoom.us/j/81239385081

 

The agenda for the meeting is enclosed. Included on the agenda are EIGHT (8) propositions, which are being submitted for your consideration. Please also note that there are five (5) seats on the Board of Directors to be filled at this election. Three seats are for 3 year terms, one seat is for a two year term and one seat is for a one year term.

 

ELECTION NOTICE

 

The rights of members, including members on the Board of Directors and its advisory committees, to petition and vote are automatically revoked if the member is in default of any monetary obligation owed to the Association. The member’s rights to petition and vote shall be restored after all defaults have been cured as determined by the Board of Directors. (See Bylaws Article 2, Section 2.5.)

Seven (7) valid petitions were submitted to the Assistant Corporate Secretary this year. Accordingly, there are seven (7) candidates for election for the five (5) open seats on the Board. The names are: Brad Dow, Jared Feldman, Stephen Kalman, Glenda Deutsch, Tracy Lyons, Steven L. Goldman and Hana McKenna.

 

Information about each of these seven (7) candidates can be found in the “Election Insert” of the June issue of Hemlock News.

 

VOTING PLACE, DAYS AND HOURS

 

Place: ONLINE VOTING - To be able to vote in this election, you must register your email address and registration code (registration code is provided in a separate letter from the HFCA).

 

OR, request a paper ballot (postmarked by July 1, 2026). (Information to request a paper ballot included in a separate letter.)

 

Watch for important election letter mailed to members. Members must be in good standing to vote.

 

Dates: Saturday, July 11, 2026– from 11:00 A.M. through

Sunday, July 19, 2026 – until 5:00 P.M.

 

Notice by: May 29, 2026

Doreen Bove, Secretary

 

AGENDA

ANNUAL MEMBERSHIP MEETING

SATURDAY, JULY 11, 2026

10:00 A.M. – HYBRID at the Conference Center.

 

I.CALL TO ORDER

 

II.DETERMINATION OF QUORUM

 

III.ANNOUNCEMENT OF POLLING DAYS AND HOURS

 

IV.CANDIDATES’ ADDRESSES TO THE MEMBERSHIP

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V.APPROVAL OF MINUTES

 

A. 2025 Annual Membership Meeting (July 12, 2025):

 

MOTION: /Seconded - To approve minutes of the July 12, 2025 Annual Membership Meeting as submitted/amended.

 

VOTING: AYE _____ NAY _____ ABSTAIN _____

 

B. 2025 Recessed Annual Membership Meeting (July 20, 2025):

 

MOTION: /Seconded - To approve the minutes of the July 20, 2025 Recessed Annual Membership Meeting as submitted/amended.

 

VOTING: AYE _____ NAY _____ ABSTAIN ______

 

VI.PRESENTATION OF THE ANNUAL REPORT

 

VII.APPROVAL OR DISAPPROVAL OF THE 2025 STATUTORY REPORT OF THE HFCA:

 

A. MOTION: /Seconded ___________ - To approve the 2025 Statutory Report as submitted by the HFCA Auditor and included in the 2026 Annual Report.

 

VOTING: AYE _____ NAY _____ ABSTAIN _______

 

VIII.ELECTION OF AUDITOR

 

A. MOTION: /Seconded - To appoint William Owens & Company to serve as the Auditor for the calendar year 2026.

 

VOTING: AYE _____ NAY _____ ABSTAIN _____

 

IX.OTHER BUSINESS

 

2026 Ballot Propositions

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PROPOSITION #1 - Bylaw Amendment to Article 6.3 Dues, Fees and Assessments ​